Event and Speaker Approval Form

Current Event Details
Complete

Professional Development Program (PDP) seminars, faculty, staff, and student organizations regularly host academic, social, professional, and service-oriented events for students to engage in.

Baylor Law is committed to bringing engaging to campus speakers who have positive, constructive, responsible, ethical, and professional viewpoints to share in a venue marked by civility, factual accuracy, open-mindedness, and mutual respect. (There are also some restrictions regarding those who are political office holders or those seeking to attain a political office. Please see below for more information in the affirmations section.)

To ensure effective coordination of events and campus resources, all student organizations seeking to host an event, whether on or off campus, must submit a Speaker and Event Request Form. Organizations should not invite speakers or begin official event planning until the event has been approved by the Student Life Office (for general student organization events) or the PDP Committee (for PDP proposals).

General Student Organization Events

Event requests must be submitted at least three weeks before the proposed event date.
- Late submissions will be considered on a case-by-case basis.
Requests are reviewed by the Student Life Office on Mondays.
Organizations will receive an email from the Student Life Office with either:
- an approved date and next steps, or
- follow-up questions and comments.

Professional Development Program (PDP) Events

PDP proposals must be submitted no later than the fourth Friday of the quarter preceding the quarter in which the PDP is proposed.
All PDP proposals must be sponsored by at least two student organizations.

If you have questions, comments, or concerns, please contact the Student Life Office [link to law_studentlife@baylor.edu].

Your Information

Name of student submitting form:

Name of the student organization:

Student’s title with the organization:

Baylor email address

Event Request Information

Proposed title of the event:

Proposed topic of the event:

Proposed Dates/Times

Please list only 2 to 3 dates.

Do you want the Professional Development Program Committee to consider giving PDP credit to this event?

Track and Topic Info

Please provide the specific track (law practice management, wellness, professional responsibility, etc.) of the Professional Development Program must be identified and the relation to proposed event topic explained:

Name, title, and organization affiliation of proposed speaker (if any):

Proposed audience for the event

(Baylor Law students only, Baylor University students, the public, etc.)

Number of anticipated attendees

(this guides both room selection and marketing efforts)

Anticipated IT/AV needs:

Have you visited with any faculty or staff about this event?

If so, who have you contacted?

Event Location

Is this location on campus?

List any supplies you may need for this event.

List any marketing needs you may have for this event.

Other:

By submitting this form, you are affirming the following:

Neither you, nor anyone in your organization, has invited or checked availability with the speaker (invitations cannot be extended prior to the receipt of approval);
You have done your own due diligence search on the speaker or program to assure that the following standard is met: speakers must have positive, constructive, responsible, ethical, and professional viewpoints to share in a venue marked by civility, factual accuracy, open-mindedness, and mutual respect;
- You must disclose in your application any information that bears negatively upon these standards, or is otherwise negative in nature given the mission of Baylor Law, or contrary to the professional responsibility norms of the legal profession (this information should be provided in the “other” field above).
You understand that political office holders and aspirants to, or candidates for, political office, regardless of jurisdiction, who are involved in a primary, run off, or general campaign to attain or retain a public office, may not speak at the law center during the pendency of their campaigns or activity to obtain office;
The proposed event is not to take place within three weeks of submission of request. If you are submitting a proposal for a Professional Development Program event, it must be submitted prior to the fourth Friday of the preceding quarter;
You have visited with your officer board and faculty advisor about the time, location, speaker (if applicable), and audience;
You understand that some events require approval from Baylor University (such as events that require Student Activities, Risk Management, or Office of General Counsel assessment), and that the Student Life Office will advise you if these apply after submission; and

You understand that by submitting this form, we will endeavor to provide space and time for an event that complies with these protocols, but we cannot guarantee that the proposed event will take place.

Event and Speaker Approval Form

Baylor Law School